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Lotus Lounge Rental Details:
Thank you for your interest in renting this unique event venue! The Lotus Lounge is an event space that was created for us to share as a community. The venue has an especially nice size and feel for creating very unique, sacred, and intimate gatherings. We are located in a bright location with great parking available.
Hollow Reed Holistic is well known in Winnipeg as a destination for both quality and integrity. Renters of The Lotus Lounge will also benefit from sharing the unique platform we’ve created over many years of service to the greater community.
The general size of open area for use is about 600 square feet. We have small meditation chairs for use (6) as well as folding chairs (please let us know in advance if you need more than 10 chairs). We will also have some meditation cushions arriving in the very near future as well.
The space is ideal for:
Courses and Workshops for up to 28 people
Yoga classes of 10 - 12 people
Meditation courses and ceremonies
Sound-scaping healing events
Celebrations that require our cafe services
Pop up events
Private non alcoholic gatherings
Qi Gong or other exercise practices
Musical events, rhythm / percussion gatherings
Dance and movement classes
Other live events
Please read carefully to confirm that you understand the guidelines on using the space. If you are interested we will ask that you first contact us via email or by phone to confirm that your rental application is approved before you make a deposit.
Introductory Rates (in effect until January 2020) are as follows (not including taxes):
$48 per hour
$139 per 3 hours
$250 per 6 hours
Special Note: The time you book should include the time you need to set up and prepare the space as well as the time needed to clean up. Please leave the space as clean as possible.
We require a 50% deposit for you to secure the date / time you are wanting to book. This can be done through etransfer to firstname.lastname@example.org or you can pay over the phone by credit card or come by Hollow Reed to pay in person. The full payment for use of the space should take place before or on the day of your gathering.
Care of the Space
Please request people to take their shoes off unless there is a very specific reason not to. The Lotus Lounge is also used for yoga, meditation, breath-work, and other practices that require a nice clean floor!
We request that you avoid the use of unnatural incense or perfumes and please be very cautious with candles or smudge burning.
Marketing at Hollow Reed
You can poster for the event on the Lotus Lounge Happenings Board. These are the only posters we will have on the board at Hollow Reed. You re also welcome to leave us handbills for us to share with our customers.
If you would like an in-depth description of yourself and your offering online ….. then we can add a feature to our newsletter based on a brief interview with you that will go out to a few thousand people atleast. We will also list the event on our website under the Lotus Lounge Happenings if you provide us with a short description of the event. The cost for this service is $50.
It is up to the facilitator of the event to manage questions, bookings / sales, emails and phone calls of their participants. It seems people are using Eventbrite most often as a means of easy ticket management.
Audio & Video
We have noise restrictions at this location after 11pm so please plan on being finished your event by then unless we discuss and agree otherwise.
We have a Bluetooth speaker for you to use with pretty descent sound to it. It is called the BOSE SOUNDLINK II in your Bluetooth.
Please bring your own projector / rental and screen if you are planning on showing a film or using powerpoint type presentations.
You are responsible for the safety and behaviour of your participants / students so please ensure they respect the space and do not take any items that do not belong to them. On that note our library is not a lending library is is for in house enjoyment only.
Longer Term Rentals
If you would like to commit to a regular 2 hour or more per week time slot for three months straight we will include your event offerings in our social media threads and email list which again reach at least 3,500 people minimum at no charge.
Bar Service - Coffee, Drinks, Food Options
Our little refreshment bar is designed to deliver a kind of “value added” benefit to the experience of our / your guests. If you want to extend the space / experience you are offering and have the refreshment bar area staffed for your event an extra $20 per hour will be added to the rental fee for our staffing costs. You can see our drink and snack menu online at www.hollowreedholistic.ca in the near future.
Please let us know if you would like a catered event. Our main dining table can seat 10 and menu options vary widely.
Lastly, a sincere thank you for being a part of the Lotus Lounge Project. We truly feel it’s increasingly important for us to unify our efforts and the work we are doing as a greater community. Hollow Reed has always valued creating space and a platform for people like you to make your offering and live your dreams!
Access, Refunds, Cancellations, and Legal Jargon:
We will provide full a refund if you give us 5 days notice before your event. If you give us less than 48 hours notice we will retain your deposit fully.
Also, as owners we have the right to access the space at any time we may need to tend to anything important on site.
Condition After the Completion of the Event: The Renter shall leave the Space in the same or similar condition as received from the Owner. Damages beyond ordinary wear and tear, Renter shall be responsible for any damage caused by Renter’s use of the Space.
Renter shall arrange for the repair of any such damage. In the event if Renter does not make any necessary repairs, Owner shall arrange for the same at Renter’s expense. Cleanup: Renter will be responsible for clearing all trash generated at the Event and depositing it in the proper waste receptacles on site.
Right of Entry: Owner shall have the right to enter the Space at any time for any reasonable purpose, including any emergency that may threaten damage to Owner’ property, or injury to any person in or near the Space.
Indemnification: Rental shall have or obtain any necessary insurance or permits required for their event, and provide proof of insurance. Renter hereby indemnifies and holds harmless Owner from any damages, actions, suits, claims, or other costs (including reasonable attorneys’ fees) arising out of or in connection with any damage to any property or any injury caused to any person (including death) caused by Renter’s use of the Space, including any acts or omissions on the part of Renter, its employees, officers, directors, independent contractors, or other agents.
Renter shall notify Owner of any damage or injury of which it has knowledge in, to, or near the Space, regardless of the cause of such damage or injury.
Neither Party may assign or transfer their respective rights or obligations under this Agreement without prior written consent from the other Party.
Governing Law This Agreement shall be construed in accordance with, and governed in all respects by the laws of the Province of Manitoba, without regard to conflicts of law principles. Photography/Video: Cloakroom retains the right to use any photos or video produced in the space by the Renter, for promotional use only.
Entire Agreement: This Agreement constitutes the entire agreement between Renter and Owner, and supersedes any prior understanding or representation of any kind preceding the date of this Agreement. There are no other promises, conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Agreement.
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